Privacy Policy

Last updated: 10 November 2026

BE-NEXEL, Koninginnegracht 10, 2514 AA The Hague, Netherlands, KvK no. 85786543, is the controller responsible for the personal data processing described in this policy. For privacy enquiries, contact pr@be-nexel.com.

1. Information and purposes

You do not need to submit your name or contact details simply to browse this website. If you contact us or register for our services, events or programmes, we process the contact details, professional information, correspondence and other information you provide to handle your request and administer the relevant activities.

Providing information is voluntary, but without the necessary details we may be unable to respond or provide the requested service. Please do not send sensitive personal information unless necessary for your enquiry.

Depending on the purpose, we process personal data on the following grounds:

  • Enquiries and professional relationships: our legitimate interests in responding to communications and administering our business relationships.
  • Services, events and programmes: performance of a contract with you or steps taken at your request before entering into one, where applicable.
  • Website operation and security: our legitimate interests in maintaining a functioning, secure website.
  • Legal compliance and claims: compliance with legal obligations or our legitimate interests in establishing, exercising or defending legal claims.
  • Processing requiring consent: your consent, including for cookies where legally required.

We do not use personal data for solely automated decisions producing legal or similarly significant effects.

2. Confidentiality and disclosure

We handle professional correspondence confidentially, with access limited according to the purposes described in this policy. We do not sell personal data or provide correspondence or contact details to third parties for their independent marketing.

Relevant information may be shared with HCLA B.V. where necessary to address your enquiry or provide services involving HCLA. Providers supporting our website, communications, IT, administration and event delivery may process information necessary for those functions.

Information may also be disclosed to professional advisers, relevant participants in an instructed matter, or competent authorities where necessary and lawfully justified for the relevant services, legal obligations or legal claims.

3. Website providers and cookies

Website hosting, translation, statistics and embedded features, such as maps, may involve providers processing IP addresses, browser and device information, and website usage data. Information may be transmitted automatically when these services load, including through cookies or similar technologies.

Where a provider processes information for its own purposes, its privacy notice also applies. This does not remove BE-NEXEL’s responsibilities for processing for which it is responsible.

Cookies that are legally exempt from consent may operate without permission. Cookies and similar technologies requiring consent are used only with your prior consent. You can change or withdraw your consent through the website’s cookie settings.

4. Security, retention and international transfers

We apply technical and organisational measures appropriate to the risks of processing. No electronic transmission or storage system is completely secure.

We retain personal data only for as long as necessary for the relevant purpose. Retention depends on completion of the enquiry or service, any continuing relationship, applicable statutory retention periods, and the reasonable need to establish, exercise or defend legal claims.

Some providers may process personal data outside the European Economic Area. Where we transfer personal data outside that area, we rely on an applicable European Commission adequacy decision or appropriate safeguards, such as standard contractual clauses, as required by the GDPR. Details and copies of relevant safeguards may be requested at pr@be-nexel.com.

5. Your rights

Subject to the applicable legal conditions and limitations, you may request correction, deletion, or restriction of processing of your personal data.

You may object to processing based on legitimate interests on grounds relating to your particular situation. Where processing relies on consent, you may withdraw that consent at any time without affecting the lawfulness of processing before withdrawal.

Contact pr@be-nexel.com to exercise your rights. Where there are reasonable doubts about your identity, we may request additional information necessary to verify it.

Requests are normally handled free of charge. Where we can demonstrate that a request is manifestly unfounded or excessive, including because of its repetitive character, we may charge a reasonable administrative fee or refuse to act, as permitted by Article 12(5) GDPR. Any refusal will be accompanied by the reasons and information about available remedies.

6. Updates

We may update this policy. The date above identifies the latest revision.